BOARDS' REPORT To The Members of Devki Leasing & Finance Limited, Indore - 452010 1.1 Your directors are pleased to present the 23rd Annual Report together with the Audited financial Statement for the year ended 31st March, 2015. The company is engaged in non banking finance business. During the financial year company has achieved total income of Rs. 19.27 Lacs in comparison to previous year's total income of Rs. 7.6 Lacs. The overall expense of the Company has also increased from Rs. 13.09 Lacs to Rs. 40.43 Lacs due to Loss on Sale of Stock in Trade and other operational cost which resulted in Net Loss of 22.94 Lacs, as compared to Rs. 07.15 Lacs in the previous year. 1.2 COMPANY'S PERFORMANCE & FUTURE OUTLOOK The Non Banking financial Companies (NBFC) sector is still struggling for its growth in India. FY2014-15' has been a tough year for the NBFC sector as the business has greatly suffered in the subdued environment. Due to subdued economic environment, the last two years have been challenging for the NBFC sector with moderation in rate of asset growth, rising delinquencies resulting in higher provisioning thereby impacting profitability. Due to high and fluctuating interest rate and regular changes in the Monetary Policy by the Reserve Bank of India through the Base Rate, the business of Leasing and Finance has been adversely affected and especially small NBFC Companies are not able to sustain in this competitive world where large amount of Capital is required. Your Directors are continuously striving hard for more avenues in their field for better operational and financial performance in the better interest of all the stakeholders of the Company. 1.3 Change in nature of Business Company is engaged in NBFC activities only and during the year there was no change in business activity of the company. 1.4 Changes in Share Capital During the Financial Year 2014-15 there was no change in capital structure of the company. The paid up equity capital as on March 31, 2015 was Rs.350.96 Lacs. During the year under review, the company has not issued shares with differential voting rights nor has granted any stock option or sweat equity shares. 1.5 Revision of annual financial statement There was no such case of revision in financial statement during the year. 2. TRANSFER TO RESERVES: The Company has not transferred any sum to Reserve for the financial year ended on 31st March, 2015. 3. DIVIDEND Your directors do not recommend any dividend due to losses in current financial year. 4. DEPOSITS The company being an NBFC, the provisions of Section 73(1) of the Companies Act, 2013 and Companies (Acceptance of Deposits) Rules, 2014 are not applicable to the company. As the Company is a RBI registered Non- Deposit Accepting NBFC, it has not accepted any Public Deposits during the year under review in compliance with RBI Guidelines. 5. MATERIAL CHANGES AND COMMITMENTS AFTERTHE END OF FINANCIAL YEAR There are no material changes and commitments affecting financial position of the company which have occurred between the end of the financial year of the company and date of the report. 6. SUBSIDIARY COMPANY ASSOCIATE COMPANIES OR JOINT VENTURE: As on date the Company has no subsidiary Company as the Company has disposed off the shares of its subsidiary company, Devki Cyber Securities Private Limited, on 30.07.2014. The Company does not have any associate company or any joint venture or Holding company. 7. EXTRACTS OF ANNUAL RETURN Pursuant to sub-section 3(a) of Section 134 and sub-section (3) of Section 92 of the Companies Act 2013, read with Rule 12 of the Companies (Management and Administration) Rules, 2014 the extracts of the Annual Return as at March 31, 2015 forms part of this report as Annexure I 8. NUMBER OF MEETINGS OF THE BOARED During the year under review the Board meets five times viz. May30, 2014; July30, 2014; October 30, 2014, January30, 2015and March 30, 2015. The details of the Board meetings and the attendance of Directors are provided in the Corporate Governance Report. 9. DIRECTORS RESPONSIBILITY STATEMENT In terms of Section 134(3) (c) of the Companies Act, 2013, Your Directors state that: a. In the preparation of the Annual Accounts, the applicable Accounting Standards have been followed along with proper explanation relating to material departures b. The Directors have selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company at the end of the financial year and of the profit for the year ended on that period; c. The Directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 for safeguarding the assets of the Company and for preventing and detecting frauds and other irregularities. d. The Directors have prepared the annual accounts on a going concern basis. e. The Directors have laid down internal financial controls to be followed by the company and that such internal financial controls are adequate and were operating effectively. f. The Directors have devised proper system to ensure compliance with the provisions of all applicable laws and that such system were adequate and operating effectively. 10. REPORTING OF FRAUD BY STATUTORY AUDITORS There was no fraud in the Company; hence no reporting was made by statutory auditors of the Company under sub-section (12) of section 143 of Companies Act, 2013. 11. APPOINTMENT AND DECLARATION BY INDEPENDENT DIRECTORS 11.1 Appointment of independent directors At the Annual General Meeting held on 30.09.2014, the members approved the appointment of Mr. Kamlesh Kasliwal and Mr. Manoj Kumar Singh as Independent Directors of the Company for a term of 5 years to hold the office till 31st March, 2019 who are not liable to retire by rotation. 11.2 Declaration by independent directors All Independent Directors of your Company have given a declaration pursuant to Section 149(7) of the Companies Act, 2013 affirming compliance to the criteria of Independence as laid down under Section 149(6) of the Companies Act, 2013 and Clause 49 of the Listing Agreement with stock exchanges. Based on the declaration(s) of Independent Directors, the Board of Directors recorded its opinion that all Indepen dent Directors are independent of the Management and have fulfilled the conditions as specified in the Companies Act, 2013, rules made thereunder as well as concerning provisions of Clause 49 of the Listing Agreement with stock exchanges. 11.3 Meetings of Independent Directors During the year under review, a separate meeting of Independent Directors was held on March 30, 2015, interalia, to discuss: . evaluation of the performance of Non-Independent Directors and Board of Directors as a whole; . evaluation of the performance of the Chairman of the Company, taking into account the views of the Executive . evaluation of the quality, content and timelines of flow of information between the management and the Board that is necessary for the Board to effectively and necessarily perform its duties. All the Independent Directors were present at the said Meeting. 11.4 Familiarization Programme The Company shall through its Executive Directors / Senior Managerial Personnel conduct programs / presentations periodically to familiarize the Independent Directors with the strategy, operations and functions of the Company The details of familiarization programme have been posted in the website of the Company under the web link -<http://www.devkileasing.com/FamiliarisationProgrammeforIndependentDirectors.pdf> 12. NOMINATION. REMUNERATION COMMITTEE AND STAKEHOLDERS RELATIONSHIP COMMITTEE As per the requirement of Section 178 of the Companies Act, 2013 and clause 49 of listing agreement the Company has constituted Nomination and Remuneration Committee and Stakeholders Relationship Committee. The Composition of the above Committees, their terms are reference detailed in the report of Corporate Governance. 13. REMUNERATION POLICY Information regarding Directors' Remuneration Policy and criteria for determining qualifications, positive attributes, independence of a director and other matters provided under sub-section (3) of section 178 are given in Annexure II forming part of this report. 14. AUDITORS 14.1 Statutory Auditor At the Annual General Meeting held on 30th September 2014, M/s A.B. Doshi & Co, Chartered Accountants (ICAI Firm Registration No. 001577C) were appointed as statutory auditors of the Company to hold office till the conclusion of the Annual General Meeting to be held in the calendar year 2017. In terms of the first proviso to section 139 of the Companies Act, 2013, the appointment of the auditors shall be placed for ratification at every Annual General Meeting. Accordingly, the appointment of M/s A.B. Doshi & Co., as statutory auditors of the Company, is placed for ratification by the shareholders. In this regard, the Company has received a certificate from the auditors to the effect that if they are reappointed, it would be in accordance with the provisions of section 141 of the Companies Act, 2013 Explanation to Auditor's Remark The Auditors' Report read with relevant notes are self explanatory, except note no. 25 (b) and note no. 25 (c) of the notes to accounts read with last Para of the Auditors Report. Note no. 25 (b), specifically relates to retirement benefits as the Company has not provide gratuity, privilege leave and other retirement benefits as the company follows the practice of accounting for the retirement benefits as and when paid. And note no. 25 (c) relates to no provision for interest on the Secured Loan - the Company has not made provision for interest on the Secured Loan given by Dena Bank as the matter is in litigation and the same shall be accounted on the settlement of case. 14.2Secretarial Auditor The Board has appointed Mr. Ashish Nayak, Practising Company Secretary, to conduct Secretarial Audit for the financial year 2014-15. The Secretarial Audit Report for the financial year ended March 31, 2015 is annexed herewith marked as Annexure III to this Report. The Secretarial Audit Report does not contain any qualification, reservation or adverse remark. The Board in its meeting held on 10.08.2015 has appointed Ms. Shraddha Jain, Practicing Company Secretary as Secretarial Auditor of the Company to conduct Secretarial Audit for the financial year 2015-16. 14.3Cost Record and Cost Audit Your company does not falls within the provisions of Section 148 of Company's Act, 2013 read with the Companies (Cost records & Audit) Rules, 2014, therefore no such records required to be maintained. 15. PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS Pursuant to section 186 (11) of the Companies Act, 2013 ('the Act'), the provisions of section 186(4) of the Act requiring disclosure in the financial statement of the full particulars of the loans made and guarantees given or securities provided by a Non-Banking Financial Company in the ordinary course of its business and the purpose for which the loan or guarantee or security is proposed to be utilized by the recipient of the loan or guarantee or security are exempted from disclosure in the Annual Report. Further, pursuant to the provisions of Section 186 (4) of the Act, the details of investments made by the Company are given in the Notes to the Financial Statement. 16. PARTICULARS OF CONTRACTS OR ARRANGEMENTS WITH RELATED PARTIES All contracts / arrangements / transactions entered by the Company during the financial year with related parties were in the ordinary course of business and on an arm's length basis. During the year, the Company had not entered into any contract / arrangement / transaction with related parties which could be considered material in accordance with the policy of the Company on materiality of related party transactions. The Policy on materiality of related party transactions and dealing with related party transactions as approved by the Board may be accessed on the Company's website at www.devkileasing.com Suitable disclosures as required under AS-18 have been made in the Notes to the financial statements. 17. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION, FOREIGN EXCHANGE EARNINGS AND OUTGO The particulars in respect of conservation of energy, technology absorption and foreign exchange earnings and outgo, as required under sub-section (3) (m) of section 134 of the Companies Act, 2013 read with Rule (8)(3) of the Companies (Accounts) Rules, 2014 are given as under : (A) Conservation of Energy The steps taken or impact on conservation of energy : (i) The operations of your Company are not energy intensive. However, adequate measures have been initiated to reduce energy consumption. (ii) The capital investment on energy conservation equipments: Nil (B) Technology Absorption : (i) The efforts made towards technology absorption : Not Applicable. (ii) The benefits derived like product improvement, cost reduction, product development or import substitution : Not Applicable. (iii) in case of imported technology (imported during the last three years reckoned from the beginning of the Financial Year): Not Applicable. (iv) Company has not incurred any expenditure on Research and Development during the year under review. (C) Further there was neither inflow nor outflow of foreign exchange during the year. 18. RISK MANAGEMENT The Company has developed a Risk Management Policy which laid down the procedures to inform to the Board about the risk assessment and minimization procedures. The main aim to develop a risk management policy is to identify, monitor and take precautionary measures in respect of the events that may pose risks for the business. 19. CORPORATE SOCIAL RESPONSIBILITY Your company does not meet the requirements of Section 135 of Companies Act, 2013 for establishing Corporate Social responsibility (CSR) committee; therefore no such committee was established by the Board. 20. PERFORMANCE EVALUATION OF THE BOARD Pursuant to the provisions section 134 of Companies Act 2013 and Clause 49 of the Listing Agreement, the Board has carried out an annual evaluation of its own performance, performance of the Directors as well as the evaluation of the working of its Committees. The performance evaluation of the Independent Directors was carried out by the entire Board, excluding the Director being evaluated. The Nomination and Remuneration Committee has defined the evaluation criteria for the Performance Evaluation process for the Board, its Committees and Director including the Independent Directors The statement indicating the manner in which formal annual evaluation of the Directors, the Board and Board level Committees are given in detail in the report on Corporate Governance, which forms part of this Annual Report. 21. DIRECTOR AND KEY MANAGERIAL PERSONNEL Mr. Sudhir Bindal, retires by rotation at the forthcoming Annual General Meeting, and being eligible offers himself for re-appointment. During the year under review, the members approved the appointment of Mr. Manoj Kumar Singh, and Mr. Kamlesh Kasliwal as Independent Director for a term of 5 years to hold the office till 31st March, 2019 who are not liable to retire by rotation. The members have also re-appointed Mr. Sudhir Bindal as Managing Director of the Company for further period of three years. At the Board Meeting held on 30th May 2014 Mr. Muralidharan Pillai appointed as CFO & Ms. Monika Rizwani appointed as company secretary of the Company. Disqualifications of Directors During the year declarations received from the Directors of the Company pursuant to Section 164 of the Companies Act, 2013. Board appraised the same and found that none of the director is disqualified for holding office as director. 22. RBI REGULATIONS AND COMPLIANCE Your Company continues to carry on its business of Non-Banking Finance Company as a Non-Deposit taking Company. The Company has complied with and continues to comply with all the applicable regulations and directions of the RBI. 23. CODE OF CONDUCT The Company has laid down a code of conduct for all Board members and senior management and independent directors of the Company. All the Board members including independent directors and senior management personnel have affirmed compliance with the code of conduct. 24. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS There are no significant or material orders passed by the Regulators / Courts which would impact the future operations / going concern status of the Company. 25. INTERNAL FINANCIAL CONTROLS AND ITS ADEQUACY The Company has comprehensive and internal financial controls system for all major processes including financial statements to ensure reliability of reporting. The system also helps management to have timely data on various operational parameters for effective review. It also ensures proper safeguarding of assets across the Company and its economical use. The internal financial controls system of the Company is commensurate with the size, scale and complexity of its operations. The system and controls are periodically reviewed and modified based on the requirement. The internal audit is entrusted to Mr. Muralidharan Pillai CFO of the Company. The main thrust of internal audit is to test and review controls, appraisal of risks and business processes, besides benchmarking controls with best practices in the industry. Based on the audit observations & suggestions, follow up & remedial measures are being taken on a regular basis. 26. AUDIT COMMITTEE The Audit Committee comprises of Mr. Manoj Kumar Singh, Chairman; Mr. Kamlesh Kasliwal and Mrs. Sarita Bindal as members. All the recommendations made by the Audit Committee were accepted by the Board. The details of meeting of Audit Committee held during the year, its composition, terms of reference are given in the Report on Corporate Governance. 27. WHISTLE BLOWER/VIGIL MECHANISM POLICY Your Company has established a Whistle Blower/ Vigil Mechanism Policy to enable Directors and employees of the Company to report unethical behavior, actual or suspected fraud or violation of the Company's Code of Conduct. The Policy provides adequate safeguards against victimization of Directors/ employees and direct access to the Chairman of the Audit Committee in exceptional cases. The Whistle Blower Policy has been disclosed on the Company's at www.devkileasing.com and circulated to all the Directors and employees. 28. COMMISSION RECEIVED BY DIRECTORS FROM HOLDING/SUBSIDIARY: As on date the Company has no subsidiary Company as the Company has disposed off the shares of its subsidiary company, Devki Cyber Securities Private Limited, on 30.07.2014.The Company also does not have any Holding company. Hence provisions of section 197 (14) of Companies Act, 2013 are not applicable to the Company. 29. DISCLOSURE OF RATIO OF REMUNERATION OF DIRECTORS AND KEY MANAGERIAL PERSONNEL, ETC. The prescribed particulars of employees required under section 197(12) of the Companies Act, 2013 read with Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 is enclosed as Annexure IV and forms the part of this Directors Report. 30. PARTICULARS OF EMPLOYEES ETC. During the year, there was no employee drawing remuneration in excess of Rs. 60, 00,000/- p.a. or Rs. 5,00,000/ - p.m. Accordingly, information required to be given pursuant to provisions of Section 197(12) of the Companies Act, 2013 read with Rules 5(2) and 5(3) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules,2014, has not been given here. 31. VOTING RIGHTS OF EMPLOYEES: During the year under review the company has not given loan to any employee for purchase of its own shares as per section 67 (3) (c) of Companies Act, 2013. Therefore the company not required to made disclosure as per rule 6 (4) of Companies (Share Capital and Debentures) Rules, 2014. 32. DISCLOSURE REGARDING ISSUE OF EMPLOYEE STOCK OPTIONS: The Company does not have issued shares under employee's stock options scheme pursuant to provisions of Section Rule 12(9) of Companies (Share Capital and Debenture Rules, 2014). 33. DISCLOSURE REGARDING ISSUE OF SWEAT EQUITY SHARES: The Company does not have issued sweat equity shares pursuant to provisions of Section 54 read with Rule 8 of Companies (Share Capital and Debenture Rules, 2014) during the Financial Year. 34. CORPORATE GOVERNANCE REPORT Report on Corporate Governance as required under the Listing Agreements with the Stock Exchanges along with the certificate of the Auditors, M/s. A.B. Doshi & Co., confirming compliance of conditions of Corporate Governance as stipulated under Clause 49 of the Listing Agreement with the Stock Exchanges are attached to this report as Annexure V. 35. MANAGEMENT DISCUSSION AND ANALYSIS STATEMENT Management Discussion and Analysis statement as required under the Listing Agreements with the Stock Exchanges are attached to this report as Annexure - VI. 36. LISTING AT STOCK EXCHANGE The Equity shares of the Company are listed with BSE Limited, Mumbai and Madhya Pradesh Stock Exchange Limited, Indore. However Madhya Pradesh Stock Exchange Limited (MPSE) was de- recognized by SEBI vide its exit order no. PR No. 154/2015 dated June 9, 2015. At present the Equity shares of the company are listed with the BSE Limited and the listing fee for the year 201516 has been duly paid. 37. DEPOSITORY SYSTEM Your Company's shares are tradable compulsorily in electronic form and your Company has connectivity with both the Depositaries i.e. National Securities Depository Limited (NSDL) and Central Depository Service (India) Limited (CDSL). In view of the numerous advantage offered by the Depository System, members are requested to avail of the facility of Dematerialization of the Company's shares on either of the Depositories mentioned as aforesaid. 38. ENVIRONMENT AND SAFETY The Company is conscious of the importance of environmentally clean and safe operations. The Company's policy required conduct of operations in such a manner, so as to ensure safety of all concerned, compliances environmental regulations and preservation of natural resources. 39. DISCLOSURE UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION AND REDRESSAL) ACT, 2013 The Company has zero tolerance for sexual harassment at workplace and has adopted a Policy on Prevention, Prohibition and Redressal of Sexual Harassment at the Workplace, in line with the provisions of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 and the Rules made there under. The Policy aims to provide protection to employees at the workplace and prevent and redress complaints of sexual harassment and for matters connected or incidental thereto, with the objective of providing a safe working environment, where employees feel secure. It may be noted that during the year 2014-15, no grievance / complaint from any women employee was reported. 40. INDUSTRIAL RELATIONS: Company's Industrial relations continued to be healthy, cordial and harmonious during the period under review. 41. ACKNOWLEDGEMENTS Your Directors place on record their gratitude to all the Government and Semi Government Departments and Company's Bankers, for the assistance and co-operation and encouragement they extended to the Company. Your Directors also wish to place on record their sincere thanks and appreciation for the continuing support and unstinting efforts of Customer, Vendors Employees and all other Stakeholders in ensuring an excellent all around operational performance. For and on behalf of the Board of Directors DEVKI LEASING & FINANCE LIMITED SUDHIR BINDAL CHAIRMAN OF THE MEETING Registered Office: "Velocity", 18-A Scheme No 94 C, Ring Road, Indore (M.P.) 452010 PLACE: Indore DATE: 10.08.2015 |